HR Assistant

We are looking for an experienced HR Assistant who will support the Group HR Team with a broad range of HR duties to advance the strategic goals and objectives of the business and improve employee relations.

The role assists with the day-to-day tasks of the human resources department and supports a wide range of HR activities including general administrative duties, recruitment and employee development, employee database management, payroll and benefits, employee liaison and the creation and implementation of HR policies and procedures. The successful candidate will thrive in a fast-paced, high volume and demanding environment. Be a strong communicator with exceptional organisation skills and excellent attention to detail.

Main Duties and Responsibilities:

  • Support the daily operations of the HR team
  • Supporting internal and external inquiries and requests related to the HR department
  • Coordinating and distributing management-employee communications
  • Compiling and maintaining paper, digital and electronic employee records, including holiday and sick leave
  • Record performance, grievance, and disciplinary information
  • Assist with the termination process including paperwork, notifications to relevant departments and exit interviews
  • Monitoring employee probation periods
  • Assist with the formulation and implementation of HR policies and procedures
  • Advise and assist employees with understanding human resource policies and procedures
  • Help plan programs and processes designed to improve employee welfare
  • Prepare and update companywide organisational charts
  • Assisting HR with the process of recruitment, including vetting candidates, posting job adverts, scheduling interviews, and issuing offer
  • letters and employment contracts
  • Organising resumes and job applications
  • Preparing employee confidentiality forms
  • Organising employee training and arranging required exams
  • Arranging external training room facilities
  • Coordinating new employee inductions and orientations, including requesting email addresses, systems access, and workstations
  • Select relevant data and compile HR reports including statistical summaries, charts, graphs and surveys
  • Processing payroll requirements and assisting with the documentation of employee compensation and benefits
  • Be responsible for new visa applications, including visa renewals for all employees
  • Maintaining the company medical insurance scheme by adding and deleting member when required
  • Preparing salary certificates and employment verification letters

Skills and Requirements:

  • Minimum of 3 years’ experience in Human Resources (generalist)
  • Minimum of 5 years’ experience working in the UAE
  • Administrative and clerical skills, including report writing, record keeping and scheduling
  • Highly resourceful and organised with exceptional follow-through and attention to detail
  • Ability to communicate clearly and concisely, both orally and in writing
  • Ability to balance multiple priorities and meet deadlines
  • Strong knowledge of local employment regulations and labour law
  • Intermediate to advanced skills and knowledge in Microsoft Excel, PowerPoint, Outlook, and Word
  • Working knowledge of HR functions and best practices

Qualifications:

  • Bachelor’s degree in HR or a related subject
  • CIPD qualification (desirable)

Qualities and Attributes:

  • Be patient, tactful, diplomatic and approachable
  • Good interpersonal skills
  • Be able to stay calm in difficult situations
  • Respect the importance of confidentiality and discretion
  • Be able to work well as part of a team
  • Works well under pressure
  • Be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback
Job Category: Administration
Job Type: Full Time
Job Location: Dubai

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